Privacy Policy

Effective Date: Nov 10, 2025

1. Information We Collect

Personal Identification Information (e.g., name, email, phone number, business details)
Uploaded Documents, Lease Details, and Proposal Data
IP Address, Device Metadata, and Geolocation (where applicable)
Audit trail data including electronic signatures, initials, timestamp, and user activity logs

2. Use of Your Information

Your information is used for the following purposes:

To generate, manage, and deliver proposals and quotes
To communicate with you and provide support
To maintain audit trails for legal, financial, and compliance purposes
To improve our platform, including AI-assisted quoting and automation

3. Data Sharing and Subprocessors

We may share your data with trusted subprocessors that support our service, such as third-party cloud providers, AI platforms, and integration tools. All subprocessors are required to maintain SOC 2, ISO, or equivalent compliance.

4. Data Retention

We retain data for up to 63 months after termination of services unless otherwise required by law. Data may be retained longer for legal defense, compliance, or audit purposes.

5. User Rights

You have the right to access, correct, export, or delete your data. Requests can be sent to legal@1800officesolutions.com.

6. Security Measures

We apply industry-standard encryption, secure access controls, logging, and monitoring. Access to personal data is restricted to authorized personnel.

7. Cookies and Tracking

We may use cookies and third-party analytics to improve functionality and user experience.

8. Legal Basis and Jurisdiction

This policy is governed under the laws of the State of Florida. All claims will be handled in Orange County, Florida, United States.

9. Policy Updates

We may update this policy. The latest version will always be available within the software dashboard or upon request.

By using 1-800 OS Deals, you acknowledge that you have read, understood, and agree to this Privacy Policy.